Once you’ve settled on and booked a time, automated invitations will be sent to everyone included in the meeting. As the meeting time approaches - 15 minutes before your conference is due to start - our system sends out a round of reminders to you and your participants, so no one will miss a beat.
To get started, sign into your account and simply click the “ Schedule ” button.
This will take you to the screen below, where you can select the date and time you would like the conference to occur. On this page, you can set up a number of things for your call.
1. Subject, Date, Time and Agenda
2. Set up a Recurring Meeting by clicking on 'Set to repeat'. You can choose daily or monthly and how many times you want it to repeat.
3. Add multiple time zones to your page: Just select Timezones on the first screen of the scheduling process, then click the plus sign to add another location. While selecting the start time in your own time zone, you’ll see times listed in other time zones you’ve added to your page, allowing you to choose the best option for all invited parties.
4. You can add an extra layer of Security by selecting the "Security Settings" feature at the bottom of the page.
Here you can choose to use a one-time access code (Use your default access code or create a randomly generated one-time access code unique to this conference call.) and/or a Security Code (Add an extra layer of security by requiring participants to enter a security code when joining the conference call.)
The next page will allow you to select the Contacts you would like to send invitations to. Note that it is not necessary for someone to receive an email invite in order for them to take part in your conference
Click Add contact to input new contacts to send invitations to, or if you already have contacts in your address book, click the 'Add' button next to those you wish to send invitations to. You can also remove participants by clicking on 'Remove' next to the relevant contact.
Scroll through the page and select the dial-in numbers you want to include in the invitation. If you have callers in the United States and Canada, you can include those numbers on the invite. You can also search for specific dial-in numbers on the search bar on top.
You can always click on the 'back' button to review the Date, Time, Subject and Agenda of your conference. At this point, if you do not wish to record your conference or select any international or toll-free numbers, simply click “Next”.
After clicking the final 'Next' button, you will then see a confirmation window pop up where you can review all details. Once you are happy with everything, simply click on 'Schedule' to confirm the reservation. A confirmation email will then be sent to you; your participants will receive invites by email with conference details.